Contract Coordinator
At InterGroup, our people are real good characters who have each other’s backs every day. Come and join us!
Contract Coordinator – InterGroup, New Zealand
At InterGroup, we’re proud to be New Zealand’s leaders in Infrastructure and Industrial Services — delivering top-tier solutions across waste management, industrial services, coatings, and infrastructure. We’re now looking for a highly organised and proactive Contract Coordinator to support our operations and ensure the smooth delivery of our contract administration processes.
This is a key role in the heart of our business — perfect for someone who thrives in a dynamic environment, enjoys supporting multiple stakeholders, and takes pride in accuracy, organisation, and improving systems.
What You’ll Be Responsible For
- Process timesheets, purchase orders, vouchers, and supplier invoices.
- Manage supplies (PPE, stationery, consumables).
- Support end-of-month tasks and improve admin processes.
- Maintain digital and physical records, including disposal documentation.
- Prepare run sheets, JSEAs, and other job documents.
- Be the first point of contact for incoming calls.
- Set up new contracts and maintain accurate tracking systems.
- Monitor job progress, profitability, and outstanding paperwork.
- Create claims, invoices, credit notes, and reporting data.
- Update customer and internal systems (training provided).
What You’ll Bring to the Role
- Proven experience in office administration, contract coordination, or operational support.
- Strong attention to detail with excellent data entry accuracy.
- Ability to prioritise tasks and manage a fast-paced workload confidently.
- Comfortable working with business systems (e.g., D365, RAMM, Vault — full training provided).
- Clear and confident communication skills.
- A proactive, solutions-focused approach with a commitment to continuous improvement.
Why Choose InterGroup?
At InterGroup, you’ll join a supportive, close-knit team that values efficiency, safety, and innovation. Your organisational strengths and initiative will directly influence our ability to deliver high-quality services across New Zealand.
This isn’t just another office role — it’s an opportunity to become a central part of our operations, ensuring our contracts run smoothly and our teams stay supported.
Ready to step into a role that makes an impact? Apply now and help drive InterGroup forward.
- Department
- Infrastructure
- Locations
- Tauranga
Tauranga
Our History
Since its inception over 40 years ago, InterGroup have become one of the leading infrastructure and industrial services specialists in New Zealand. We are nationwide, predominantly undertaking work for local government, central government agencies and industry. This includes a solid portfolio of projects comprising an enviable record of successfully working in close collaboration with our clients and supply chain.
We are manaaki tangata, we will care for the people. Safety is paramount in all of our operations, combined with a real focus to meet customers and community needs. It is our intention that our people go home safely every day, and our aim is a zero TRIFR. We continue to invest in the futures of our staff, their skills, safety and well-being; and that all customers are safe around any works we undertake on the network. We are kaitiaki, we have a guardian and stewardship role for natural resources. Our responsibility is to manaaki (care for) these resources in an environmentally sustainable way.
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